Job Description of Public Information Officer
- Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
- Answering screening and forwarding incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Perform other clerical receptionist duties such as filing, photocopying, Scanning, printing & transcribing
- Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
- Contributes to team effort by accomplishing related results as needed
Other Specification
- Consistent, professional dress, and manner
- Excellent written and verbal communication skills
- Competency in Microsoft applications including Word, Excel, and Outlook
- Good time management skills
- Experience with administrative and clerical procedures
- Able to contribute positively as part of a team, helping out with various tasks as required
- Preference will be given to the female candidate